Understand the reason behind the request
Ask what problem the feedback reveals and who is affected. A proposed screen change may be a way of describing a missing workflow, an unclear instruction or a genuinely new need. Avoid accepting or rejecting the requested implementation before the team understands the underlying issue. Record the intended benefit in plain language.
Compare it with the agreed outcome
Check whether the feedback corrects a failure to meet existing acceptance criteria or introduces additional capability. The distinction affects prioritization and delivery discussion. Explain material implications for effort, interfaces, testing and timing. Avoid calling every request a small change merely because the visible interface alteration looks simple.
Make the decision part of the product record
Keep the request, rationale, review and agreed action connected to the backlog or release plan. A deferred request should not disappear, and an accepted change should not remain an informal message. Review the decision when assumptions change, but preserve enough history that a new team member can understand why the scope took its current shape.
Bring it to the next conversation.
- Find the problem behind the proposed change.
- Check it against the agreed acceptance basis.
- Record the decision in the delivery backlog.
From the Hexifyer team. Examples are illustrative and do not identify client projects. Project requirements and professional responsibilities are agreed for each engagement.