Define the problem.
Review available information, understand users and delivery constraints, and define the scope, priorities and acceptance basis.
A clear brief, reviewable work and an agreed handover. Shape the process around what your project and team actually need.

Review available information, understand users and delivery constraints, and define the scope, priorities and acceptance basis.
Connect responsibilities, planning assumptions and working outputs. Review progress and changes against the agreed objectives.
Explain the result, assign operational responsibilities and preserve the decisions, files and knowledge needed to continue the work.
When decisions, files and actions stay connected, a change in the team does not have to mean starting the conversation again.
A new colleague can explore the project history, current tasks and shared assets in one connected workspace.